Efficacious meetings and ineffective meetings exist. Then come to the meetings that end up taking forever and you wonder why you bothered to attend them in the first place. They can leave you feeling motivated and that you’ve accomplished something.
How can you ensure an effective meeting? In essence, there are three factors to consider:
- Their time commitment is minimal.
- They accomplish the goal of the meeting.
- The process leaves people feeling that it followed a rational logic.
These three criteria are fundamental to planning, preparing, executing, and following up on a meeting.
Facilitating Effective Meetings: Tips for success
In addition to being aware and focused, an effective facilitator takes a proactive stance when facilitating, scheduling, and organizing the meeting. Their responsibilities include:
- Be clear about your objectives and purpose
- Make sure the right people are involved at the right time
- Invest your time in a way that gives you the best return.
Is there anything that distinguishes a great meeting facilitator from a good or average one?
A combination of education, skills, and experience.
Meeting facilitators should possess these characteristics:
- Meeting facilitators aren’t biased in their decisions.
- Rather than focusing solely on participation, the facilitator strives to achieve a balance between the two.
- It is advisable that facilitators refrain from expressing their opinions during meetings or offering their own points of view.
- When leading a meeting, a good facilitator promotes equality, transparency, and inclusiveness.
Facilitating Effective Meetings Course:
An effective meeting involves more than just announcing that a meeting is to be held on a particular day and time.
In order for meetings to be effective, they must be structured and have ground rules. Unless they possess these elements, they will never achieve anything.
By taking P2L‘s Effective Meeting Course, you or your employees can ensure they are on the right path.
It will help you decide on a solid objective in mind, an agenda that is tight, and a commitment to involving meeting participants in planning, preparation, and execution.
Then the meeting is sure to be a success!